Difference between backing up and archiving.

backing up and archiving

Backing up or Archiving

There’s a difference between backing up and archiving. While it sounds like you’re doing the same thing, they have different purposes. They both help prevent data loss; it’s the way they do it that matters.

What are backups intended to do?

Backups are intended to protect working data files. For example, if you’re working on a book for publication, you certainly don’t want to lose it to logical or physical damage to your hard drive. So you keep a backup on a separate external drive or online server.

If your drive crashes, you can still access the files from a different computer.

But you don’t want to back up everything on your computer. Our hard drives can store hundreds, even thousands of file that we don’t need immediate access to. If the drive must be recovered, either using data recovery software or by a data recovery lab, it becomes more time consuming. Every file on the drive will be analyzed, not just the ones we need.

That’s where archiving come into play.

What is file archiving?

File archiving is the process of removing old files from the hard drive and storing them elsewhere. For example, I often use CDs and DVDs to store older files, especially digital photos. External drives can also be used. Compressing files will save space on the archival media.

Personally, I only back up one year’s worth of data along with any older files that I access regularly. Everything else is archived. It keeps my drive clean, but still allows access if necessary.

If you are need of hard drive recovery we invite you to check out our lab at The Data Rescue Center or give us a call. The call is free and so is the consultation. Don’t trust your data to amateurs.

Jennifer is the Marketing Manager for Prosoft Engineering, Inc. and The Data Rescue Center (Award-Winning Data Recovery Service). She handles both Prosoft and The Data Rescue Center's marketing, advertising as well as all social media channels. Jennifer also handles all media relations and product reviews for our award-winning products. Jennifer began working in high tech in 1996 at UMAX Computers when the first Mac clones were released. Since that time she has worked for Integrated Micro Solutions, BMC Software, WildPackets, T-Mobile and has been with Prosoft since 2004.